10 Office Organisation Ideas to Increase Productivity
Do you feel you and your team could be working more productively? When you look around the office, do you see cluttered desks, tangled cords, or piles of paperwork that seem to grow by the hour? We all know a disorganised workspace can lead to distractions, wasted time, and reduced efficiency – so what are some office organisation ideas to increase productivity?
A study found that 40%* of office workers admit that an untidy workspace makes them less productive.
So, what are some impactful office organisation ideas that we can implement to increase our workplace productivity? From simple desk tweaks to smarter storage solutions readily available for the whole office, a few intentional changes can lead to a noticeable improvement in focus and workflow.
Our Office Organisation Ideas
1. Implement a Clean Desk Policy
Encourage the team to keep their desks tidy throughout the day. One way to do this is to dedicate a specific time of day – only needing 2 minutes – at the start or end of the day, for a quick reset. Clearing clutter, filing loose papers, and general organisation of everyday items can help massively by setting a calm, focused tone for the day ahead
2. Use Cable Management Solutions
Not only can cables be an eyesore, but messy cables can cause frustration and accidents. This is where affordable cable management accessories, such as cable trays, clips, or sleeves, can help reduce the visual noise of tangled wires.
Some office desks now come with integrated cable ports for easier cable management to help keep a more organised office space.
3. Introduce a Labelled Filing System
Ensure physical folders as well as digital files are clearly labelled and categorised consistently. Use intuitive naming conventions, colour-coded tabs, and centralised access points so team members can quickly find what they need without wasting time digging through piles or unorganised folders.
4. Digitise Paperwork
Take advantage of the digital world around us by converting physical documents into electronic files. Instead of relying on paper notes, spreadsheets, or printed forms, use scanners and digital tools to create searchable, easily shareable records.
Cloud storage solutions not only reduce the need for bulky filing cabinets but also ensure that important documents are accessible anytime, anywhere. This is a readily available office organisation idea that will help streamline workflow and allow for more practical collaboration.
5. Designate Zones for Specific Tasks
In many successful companies, both big and small, they have designated spaces for specific tasks. From creative spaces, collaboration/meeting rooms, or quiet focus work, by creating clear zones for each activity, employees can transition between different modes of work more easily.
Use our Free Space Planning Service.
We stock different types of products suited to a variety of environments. Whether you need meeting room furniture and display equipment to hold more collaborative sessions or office screens and acoustic panels for quiet, focused zones, we offer solutions that support every aspect of a productive workspace.
6. Optimise Storage with Modular Shelving
If you opt not to digitise everything or still need to store physical resources, modular shelving is a smart solution to keep your office organised. Unlike bulky, fixed cabinets, modular shelving can be customised to fit your space and needs, making it easier to store books, binders, equipment, and other materials efficiently.
Modular shelving can be adjusted and expanded as needs develop, which makes it incredibly useful in modern office spaces! Browse our range of office shelving today and ensure everyday essentials are easily accessible for the whole team.
7. Provide Desk Organisers and Drawer Dividers
One habit we all fall into is accumulating small items and dumping them into one “junk drawer,” which quickly becomes a cluttered mess. Rather than invest in more drawers and more storage, a more affordable alternative is desk organisers and drawer dividers.
These budget-friendly accessories are very effective at organising smaller items that quickly create messy office spaces. Get more ideas for practical solutions with our office storage accessories collection.
8. Set a Weekly Declutter Reminder
A step up from idea #1, but rather than a small 2-minute tidy, set aside a dedicated 15-minute slot each week for a more thorough decluttering session. Encourage the whole team to participate by clearing out unnecessary papers, organising supplies, and resetting their workspaces.
This regular habit prevents clutter from piling up and helps maintain a clean, efficient environment that supports sustained productivity.
9. Adopt a Colour-Coding System
Use colours for folders, tags, or bins to quickly identify categories or priorities – great for shared storage areas or team projects.
By using visual cues, you make it easier for staff to locate items or documents without wasting time searching. Colours are easy to recognise at a glance, so employees can instantly spot where something belongs or find what they need with minimal effort.
10. Create a Centralised Office Supplies Station
Avoid duplicates and disorganisation by keeping office supplies in one well-stocked, accessible area. Label everything for quick retrieval; even a simple colour-coding system as mentioned above can improve efficiency.
Want More Office Organisation Ideas?
Simple yet impactful ideas like these can help elevate your office environment from chaotic to calm, boosting both individual focus and team productivity. By spending time and a little bit of money on reliable office organisation ideas, you can begin to build a more productive workplace.
Learn more about office efficiency with our dedicated productivity blogs!
* Source of Study: Workplace Organisation Survey | Business Solutions | Brother UK
